Student Data Privacy

Student Data Transparency and Security Act


Gilpin County School District RE-1 holds data privacy and security in high regard and takes action to ensure that our students’ data is handled securely in compliance with the Colorado Student Data Transparency and Security Act (HB 16-1423) and the Family Educational Rights and Privacy Act (FERPA).

Personally Identifiable Information Collected by GCSD


In addition to the data collected by the Colorado Department of Education, Gilpin County Schools generally collects and maintains the following on its data systems:
  • Household Information:
    • Parent Name
    • Address
    • Email Address
    • Phone Numbers
    • Employer
  • Attendance
  • Fees
  • Communication records
  • Medical Information:
    • Health Conditions
    • Immunizations
    • Medications
    • Vision and Hearing Screening
    • Doctor of Record
  • Learning Accommodations
  • Disciplinary Incident Details
  • Bus Transportation Details
  • Academic Performance Data:
    • Assessments
    • Learning Activities
    • Transcripts
    • Grades
    • Schedules
  • Locker Assignments
  • Currently Checked-out Media
  • Account Access Logs

User information and some limited directory information is also shared with third-party providers of curriculum resources and online service providers.  For detailed information on SAS providers, please review the information on this Spreadsheet.

Colorado Department of Education has developed a dictionary of data elements that describes the data fields and how they are used. The district uses the data in order to meet its mission to provide academic excellence by design, and shares necessary personally identifiable information with carefully vetted third party service providers using the most secure data transfer methods in accordance with current industry best practices. To view specific information on file for your child, please log into the Parent Portal.



PUBLIC NOTICE: In accordance with the Colorado Student Data Transparency and Security Act, C.R.S. Section 22-16-101 et seq., please be advised that if Gilpin County School District RE-1 ceases using or refuses to use a School Service On-Demand Provider pursuant to C.R.S. 22-16-107 (3) (c), Gilpin County School District RE-1 shall post on its website the name of the On-Demand provider, with any written response that the on-Demand Provider may submit, and will notify the Colorado Department of Education, which will post on its website the On-Demand Provider’s name and any written response.

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